SQUAREBOX FLOWSquarebox
Flow
Done-for-you automation and digital marketing for insurance brokerages. We build, deploy, and run your automation systems — you focus on your clients.
Digital Receptionist
Answers every call 24/7. Qualifies leads, books appointments, sends follow-up.
Smart Website
Conversion-focused website built in 2 weeks with Smart chat widget and lead capture. Included in Smart Bundle.
Follow-Up Agent Bundle
Automatically calls your old leads, chases quotes, reactivates dead contacts, and books appointments.
Review Automation
Automated Google review requests after every job. Builds your reputation on autopilot. Included in Smart Bundle.
Smart Ads
We build, run, and optimise your Meta and Google ad campaigns — including AI video ad creation with HeyGen avatars. Fully managed.
AI Video Ads
Professional video ads created with AI avatars — no filming, no editing experience needed. Available as an add-on to any SBF plan.
AI Quote Assistant
Collects job details, asks the right questions, sends a ballpark range, and books a site visit — all without you touching your phone. Coming soon.
Growth Partnership
We become your outsourced marketing team. Strategy, automation systems, ads, content, and reporting — everything under one roof. Custom pricing.
Watch our smart receptionist handle a real call
Three ways to work with us.
Digital Receptionist
Your phones answered 24/7. Every call captured, every lead qualified, every appointment booked — automatically.
- ✓ Smart receptionist answering calls 24/7
- ✓ Lead capture & qualification
- ✓ Appointment booking
- ✓ SMS & email follow-up
- ✓ Call recordings & transcripts
- ✓ Dashboard access with AI call summaries
- ✓ Monthly call script optimisation & knowledge base updates
- ✓ 300 minutes included
Automated Office
We handle your admin, communication, and follow-up — everything automated and managed. Calls, leads, website, reviews, nurture — while you focus on your business.
- ✓ Everything in Digital Receptionist
- ✓ We become the digital architect of your business
- ✓ Smart website built in 2 weeks
- ✓ Automated follow-up (chases leads & quotes)
- ✓ Google review automation
- ✓ Smart chat widget
- ✓ Custom nurture sequences
- ✓ CRM setup & integration
- ✓ Monthly optimisation & reporting
AI Workforce + Growth
Full-service automation and growth — all done for you. automation systems, ads, SEO, content, and strategy — for a fraction of agency fees.
- ✓ Everything in Automated Office
- ✓ We become the digital architect of your business
- ✓ Managed Meta & Google ads
- ✓ Ad creative production (static + carousel)
- ✓ SEO fundamentals & local SEO
- ✓ Campaign landing pages
- ✓ Monthly strategy call
- ✓ Quarterly growth review
- ✓ Dedicated account manager
“Set it up in a day and had a booking come through that night.”
“Three callbacks booked last week that I never would have chased manually.”
“Been in business 18 years. Genuinely impressive.”
Ready to stop losing renewals to neglect?
Pop your name and number in below and our automated phone receptionist will give you a live demo call within 1 minute. Free, no obligation.
Enter your number and our smart phone receptionist will call you within 60 seconds — so you can experience exactly what your customers would hear.
Or call us directly: 0485 059 360
Prefer to be contacted by our team?
What our clients say
“Game changer. We were missing 5-10 calls a week. Now we catch every single one.”
— Mark Thompson, Electrician
“The demo blew me away. It sounds human, answers questions perfectly, and books appointments without me lifting a finger.”
— Lisa Chen, Plumber
“Been in business 18 years. This is genuinely impressive. Saves me at least 10 hours a week.”
— Jason Chen, HVAC Contractor
“The follow-up system is brilliant. It's like having a full-time sales assistant without the salary.”
— Sarah Mitchell, Salon Owner
“We were skeptical at first, but the demo blew us away. Booked 4 appointments in the first week.”
— David & Emma, Cleaning Service
“The automation is magic. Never miss a call, never miss a lead. Absolutely worth it.”
— Tom Rodriguez, Landscaper
Common Questions
How long does it take to set up?
We build your Digital Receptionist demo in 24 hours. After your review call, it goes live immediately. For full Automated Office implementations, expect 3-5 business days.
What if my industry is different?
We customize every AI agent to your specific business. Whether you're in trades, professional services, retail, or something else — we tailor the conversation flow, qualification questions, and booking logic to match how your business actually works.
Do I need to change my phone number?
No. Your business keeps its existing number. Your telco simply forwards calls to the Digital Receptionist — it takes 5 minutes to set up. If you ever cancel, you just remove the forward.
What happens if the AI can't answer a question?
It transfers to you. We program smart escalation rules — complex technical questions, urgent situations, or VIP clients get routed to a human immediately. You're always in control.
Is there a contract?
All plans include a 6-month commitment to cover setup investment. Month-to-month is available if you prefer to pay the setup fee upfront.
Can I try it before committing?
Yes. Fill out the form above and we'll call you to discuss your needs. Then we'll build you a custom demo using your business details. You can test it, call it, see exactly how it works with your real scenarios — before you sign anything.